RML Board Meeting April 6, 2021

• Approve director’s report & March minutes 
• Financial Report for March and April to be delivered in May; defer approval of March financial report. 

• Planning for more In-person socially distanced activities starting June 1st (per Governor)
  • 4 major programs 1 x month, ie. Weekly + 1 x monthly event/activity  (that is “hands off” per Tyler)
  • Scavenger hunt up Kent’s ledge
• Tails and Tales – Summer Reading Theme
  • ? duck race, boat building activities
• Dunk the Librarian fundraiser
• Will continue virtual programming in conjunction with in-person 
• Bridget suggests Tyler get in touch with Royalton Rec for possible collaboration
  • Tyler plans to talk to One Planet and Red door Church as well to avoid overlapping activities
• Pam: We have planned 13 activities so far and all but 3 of them can be in person or packed up to take home.

• Bookkeeping responsibilities discussed and two options presented by Tyler and Pam:
  • Tyler and Pam have made a list of action items for the bookkeeper position
    • $25 hr for 5 hours labor per week, 20 hours per month;  $6,000 annually 
  • OR Only payroll provider:
    • ADP; $82 per month & W2s $178 year
    • John D says Judy from the Prudential district is interested
    • May allow T & P to have a better sense of the need if we start with only bookkeeping assistance
  • Currently funds in budget for 2 part-time library assistants for 2 @$10,000 each which could be used 
  • Initially will post bookkeeper position on list servs library & local, FB, Front Porch Forum. Bridget suggested Indeed.com

• Pam says the state says “Inside Arts” can open beginning of May
• Dena wants the board to know she would like to reopen by apt; Steve and Phoebe “Tend to agree” Bridget cites concerns with staffing 
• Both Fran and Steve volunteered to help staff the library if staffing concerns came up
• Ian is against reopening citing CDC, wait to have staff to be fully vaccinated
• Phoebe urges picking date of May 1 to open – and also suggests changing checkout procedure to avoid clustering around the checkout desk. 
• Should reopening be dependent on vaccination of Tyler? 
  • Dena cites HIPPA and privacy concerns with this direction
• Motion made by Dena to reopen by appt on 5/1/2021, seconded by Phoebe. Revised by Bridget to include reopen by apt unless state says otherwise; declined by Dena and Phoebe
  • Steve moves to Vote to Reopen by appt on 5/1
  • Ian votes no: 2 points of objection:  current positivity rate is 2.7%, eligibility of Tyler, would prefer we open in June
  • All in favor: Bridget, Steve, Phoebe, Fran, Dena

• Tyler has copies of protocols for reopening by appt
  • Reviewed use of face shields/eye protection + masks 
  • Appts will be distanced by ½ hour, single family units only
  • COVID screen

• Tyler and Bridget want to lay out Performance Review Process – opened up for anyone on board to join.
• Pam states we have a performance review policy & several performance forms (outdated per Pam).
• Pam will provide current formats and Steven & Ian will be part of the performance process

• Dena and Fran will join Tyler in fundraising subcommittee 
• Mascoma Bank Grant suggested by Steve; Pam says they’ve received it a few times

• Flagpole – location staked out by Steve
  • John D recommended placement of flag pole in the garden bed itself 
• Pam-  bike rack needs sanding and painting– suggested using library high school volunteers 
• Lion’s club bench ready to be dropped off. Pam will coordinate, board defers to lib staff for placement of bench. 
• Happy Library Professional Day!! Bridget thanked staff for all they do, baked goods provided. 
• Plug for bookclub last Wednesday of the month – going really well per Phoebe