Board Meeting Minutes November 2023
RML Board Meeting November 7, 2023
Attending: Bridgett Taylor, Steve Hall, Fran Flannery, Ed Castner, Phoebe Roda, Ed Castner, Dena Wilkie, Lu Aubin
Called to order: 6:33 p.m.
- Consent Agenda – motion by Fran, seconded by Steven, all in favor
- October minutes
- September financial reports
- October Director’s report
- Fundraising and community outreach
- Soup debrief
- Increased price
- Less walk-ins
- ? staying linked with trunk or treat vs. return to original format of sit down dining
- Need more bread
- Need thank yous for Ellen Chap, Kristen Strong
- Maria to send thank you to Lois at North Tunbridge Store,
- Lu to send thank you to Soro Coop
- Dena to send thank you to Ellen and Kristen –
- Winter/holiday mailing schedule
- Letter close to being finished
- Uses ‘grand list’ for town property owners
- We buy the mailing list from an online site(? Melissa’s) for 05068 ($35)
- Voter list from town – less than ½ of town, multiples to each house, per post office it is grossly inaccurate.
- Donor mailing list – < 100 people
- Mailchimp + traditional mailing – buy the list, review the list and mail merge
- Goal is to mail early January –
- Ideally it’s printed and ready to go in December
- Ideally it’s printed and ready to go in December
- Soup debrief
- Policies, staffing and procedures
- Accountant and banking update
- Possible transition to new bank is on hold
- Phoebe requesting Ed take over as Treasurer if move to new bank due to time constraints
- Phoebe and Ed to have a discussion
- Possible transition to new bank is on hold
- Evaluation update
- To be started in January
- Director meeting schedule/frequency
- Lu would like to keep meeting bi-weekly and is happy to have rotating board members come thru.
- Lu will set up a format for scheduling
- Accountant and banking update
- Budget review
- Discussed honoring our vote from 1/2023 in which we agreed to use $5k from endowment to build up salary – Pam will add
- Deferred approval vote to December 2023
- All agreed to appropriate 5k to salaries-
- Pam will look at benchmarking
- Pam will look at benchmarking
- Other business
- Hilary is starting to host our Story Time hour
- Celebration this Thursday 11/9 at 10 am
- Bookclub!
- Endpapers to be read in January
- Hilary is starting to host our Story Time hour
Adjourned 8:08 p.m.
Policy review schedule: (Feb: Collection Development; April: Service Policy; June: General Operations; October: Internet Access, Art & Craft Exhibits; Revision of Policies)
Strategic plan reviewed in March